About email signature generator
A good email signature tells people who you are and how to reach you without taking over the message. This tool builds a clean HTML signature you can paste into your email client.
What to include
- Your full name and job title.
- Company name and one phone number.
- A website, and a link to one professional profile if useful.
Keep it simple
Long quotes, many links and large pictures make messages look cluttered and may be clipped by mail apps. Stay with plain text and a small logo at most.
Adding it to your email
Copy the generated signature and paste it into your client's signature settings. Send a test message to yourself and view it on a phone, because clients display HTML a little differently.
A worked example
A clean signature has four lines: your name in bold, your title and company, a phone number and a website. Anything beyond that, such as long disclaimers or banner images, slows the message and can be flagged by spam filters.
Technical tips
- Use a small logo hosted on your own site and set a width, so it does not look huge.
- Avoid background images, which many email clients block.
- Test in Gmail, Outlook and on a phone before rolling it out to a team.
