About purchase order generator
A purchase order (PO) is a document a buyer sends a supplier to confirm what they want to buy, in what quantity, at what price and by when.
Why POs matter
- They create a clear record before goods are delivered.
- They help match deliveries and invoices.
- They reduce disputes about price and quantity.
Include
A PO number, supplier and delivery details, item descriptions, quantities, agreed prices, GST and the delivery date.
A worked example
A shop orders 100 notebooks at ₹40 each and 50 pens at ₹10 each. The purchase order lists the supplier, delivery address, a delivery date of 20 January and payment terms of 15 days. When the goods arrive, the shop checks the delivery against the order.
Tips
- Number every purchase order in sequence.
- Match each PO with the delivery note and the supplier's invoice.
- Get approval for orders above your limit before you send them.
